- Step 0: Engage with GDNP UARC senior personnel
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- Contact the Chief Scientist/Interim Executive Director (Dr. David Fee dfee1@alaska.edu) or UARC Project Manager (Matt Mohler mdmohler@alaska.edu), they will bring in relevant subject matter experts (SME) to discuss the Task Order (TO) concept
- Discuss whether or not the potential TO falls within the GDNP UARC core competencies and capabilities
- Most importantly, determine if the GDNP UARC has the organic and/or partner capacity to meet the customer’s TO requirements
- Step 1: Contact ODASD(TRAC)
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- The sponsor e-mails a short description of the TO requirements to the GDNP UARC COR (Mr. Craig Campbell)
- The Office of the DASD(TRAC) (ODASD(TRAC)) determines if the requirements are within the scope of the GDNP UARC contract and helps develop the Statement of Work (SOW) and/or Performance of Work Statement (PWS)
- The sponsor develops an Independent Government Cost Estimate of the TO for the ODASD(TRAC)
- Determine the security requirements for the TO (the sponsor may reference the GDNP UARC master contract DD254 or develop a separate one from the TO, as required)
- The ODASD(TRAC) sends the sponsor instructions for sending funds for the research task
- Step 2: Provide funding to ODASD(TRAC)
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- Send funding per instructions provided by the ODASD(TRAC), typically in the form of a Military Interdepartmental Purchase Request (MIPR)
- ODASD(TRAC) sends a receipt for the MIPR
- The contracting office, Washington Headquarters Services (WHS) sends a Request for Proposal (RFP) to the GDNP UARC
- Step 3: Develop a proposal
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The GDNP UARC submits a response to the RFP to WHS and ODASD(TRAC)
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- Step 4: Awarding of a research task
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- ODASD(TRAC) develops a draft technical evaluation which they coordinate with the sponsor
- Depending on the scope and proposal, additional funds may be required; once sufficient funds are in place, the research task is awarded
- Step 5: Kick off Meeting
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- After award, the GDNP UARC will schedule a kick-off meeting to review the Technical Approach from the proposal and address any concerns or additional requirements
- Step 6: Execute the TO requirements
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- The GDNP UARC sends the sponsor the deliverables associated with the TO, such as the bimonthly status reports and the final report
- Once all the deliverables have been received, any remaining funds are returned to the sponsor
- ODASD(TRAC) sends the sponsor a survey requesting feedback on the GDNP UARC’s performance